Terms and Conditions | Crossfit Bowmanville

CROSSFIT BOWMANVILLE AND

OPTIMUM BODIES INC.

TERMS AND CONDITIONS

Cancellations:

Month to month memberships can be cancelled at any time after the initial commitment period in the contract has passed, with 15 days written notice prior to next billing. Cancellation requests must be submitted thru our online form at www.crossfitbowmanville.com/cancellation.

Monthly memberships auto-renew every month and are billed on a 4 week cycle. Notice of cancellation after payment has been processed will not be refunded. No refunds will be given on prepaid memberships. Biweekly memberships are billed every 14 days

Discounts:

Sorry we do not do discounts

Holds:

Monthly memberships can be put on hold for a maximum of 4 weeks per calendar year. They must be in 2 week or more increments. We must receive your hold request at least 15 days prior to hold start date. To request a hold, please email csm@crossfitbowmanville.com

Payment:

All month to month memberships and biweekly require a payment account on file (automatic withdrawl (EFT) via bank account). A credit card is also required on file in case of failed payment.

Credit cards are subject to a 2.9% convenience fee. Terms are subject to change without notice. Failed payments are subject to a $45 failed payment fee. Memberships and personal training packages cannot be transferred. Personal training sessions purchased are based on monthly usage and expire 1 month from purchase. Sessions do not carry forward to the following month. Personal training packages of 5 have 2 months from date of purchase to be used. Any larger packages have 6 months from date of purchase to be used.

Reservation & No Policy:

Classes can be reserved up to 7 days in advance. If you have reserved a class for which you are unable to attend, your reservation can be cancelled with 8 hours notice using our member app. Reservations cannot be cancelled via text, email or voicemail. No Shows (reserving and failing to show without cancelling are subject to a $15 fee and last minute cancellations are subject to an $8 fee.

Personal Training:

We require 12 hours cancellation notice for a session otherwise the session is counted towards the membership package.

Gift Cards: Terms & Conditions:

Our $100 Gift Cards are valid for new clients only and cannot be used by current or past members who had an active membership within the last 3 months.
Gift cards may not be combined with any other discounts, promotions, trials, other or additional gift cards or referral credits.
One gift card per person.
Gift cards have no cash value, are non-transferable, and cannot be applied retroactively to previous purchases.
Gift cards may only be redeemed toward our Foundations Program, Personal Training, CrossFit Class Memberships, or Nutrition Coaching.
The card must be surrendered in person to be applied to purchase.
Lost or stolen cards will not be replaced and cannot be redeemed.

Black Friday Promotion – Terms & Conditions

By purchasing any Black Friday promotion or value stack offer from CrossFit Bowmanville / Optimum Bodies Inc., you agree to the following terms and conditions:

All Sales Are Final – Black Friday promotional offers are non-refundable and non-transferable under any circumstances. Once purchased, no cancellations, exchanges, or credits will be provided.
No Cash Value – Promotional offers, credits, or bonuses included in any Black Friday package hold no cash value and cannot be redeemed for cash, applied to existing balances, or used toward other services not specified in the promotion.
Non-Transferable – Promotions and included bonuses are valid only for the original purchaser and cannot be transferred, shared, or reassigned to another person.
Expiration – All promotional sessions, classes, or coaching services must be activated within 60 days of purchase unless otherwise stated in writing. Once activated, standard program timelines and attendance policies apply.
Cannot Be Combined – Black Friday promotions may not be combined with any other discounts, referral credits, trial offers, gift cards, or special pricing.
Limited Quantities – Offers are subject to availability and may be discontinued or sold out without notice.
Eligibility – Black Friday promotions are intended for new clients only, unless otherwise specified. Current or returning members may be ineligible for certain offers or bonuses.
No Substitutions or Adjustments – Value stack items, bonuses, and included materials (guides, courses, meal plans, etc.) cannot be substituted, exchanged, or credited toward other services.
Scheduling and Redemption – All sessions, classes, and consultations must be booked through official channels (online system, front desk, or coaching staff) and are subject to standard scheduling and attendance policies.
Company Rights – CrossFit Bowmanville / Optimum Bodies Inc. reserves the right to modify, extend, or discontinue promotions at any time without prior notice.
Memberships or services purchased under Black Friday promotions cannot be placed on hold or paused for any reason. Holds will only be considered in the event of a verified medical condition and require a medical note. Approval is at the sole discretion of gym management, and documentation must be provided prior to any extension or pause being granted.
Failure to Attend: Missed sessions or unused portions of a program are considered forfeited and will not be refunded or credited.
Digital Products: Any digital materials included in the promotion (guides, e-books, courses) are non-refundable once delivered and cannot be shared or redistributed.
Apparel Discounts – Any apparel discounts or promotional codes included in this offer are intended for the sole use of the purchaser. Discounts may not be shared, transferred, or used to make purchases on behalf of others. Apparel discounts have no cash value, are non-transferable, and are valid only for eligible in-stock items at the time of redemption.

Summer Camp Black Friday Promotion – Terms & Conditions

All sales are final.

If you need to transfer your spot to another camper or adjust your camp dates, we’ll do our best to accommodate your request based on availability and management discretion. However, please note that spots cannot be guaranteed, and changes are subject to space and scheduling limits.

Once camp has begun, no refunds, credits, or transfers will be provided for late arrivals, early withdrawals, missed days, or unused portions of the program for any reason.

All general Black Friday promotion terms and conditions also apply, including:

Offers are non-refundable, non-transferable, and have no cash value.
Promotions cannot be combined with any other offers, discounts, or credits.
Payment plans, if available, must be completed in full regardless of attendance.
All scheduling adjustments are at the sole discretion of management.

CrossFit Bowmanville / Project Ninja reserves the right to make reasonable schedule or staffing adjustments as needed to ensure a safe, positive, and high-quality camp experience for all participants.

Crossfit Bowmanville does not share any information with 3rd parties.

Terms are subject to change without notice.

Termination of Membership:

CrossFit Bowmanville reserves the right to terminate a membership at any time if it deems a member's behaviour is detrimental to the gym, staff, other members or themselves.

Hold Requests

FAQ Page

Member Login